1. BACKGROUND INFORMATION

E4Impact Foundation is part of a consortium implementing “Economic Recovery to The Impact of COVID-19 on Agri-Food Value Chain in Kenya Project. This is a three (3) years project funded by the Italian Agency for Development Cooperation (AICS). The other implementing partners are AVSI Foundation and the local County Governments of Meru, Tharaka Nithi, and Embu.

The goal of the project is to improve the socio-economic status and recovery of a minimum of 15,000 smallholder dairy farmers from thirty (30) selected dairy producer-farmer groups in the three (3) counties by enhancing Agri-Producer Cooperatives/groups to increase production, job creation, incomes, and food security.

The project has three key objectives:

• a. Production and income levels of smallholder farmers rebuilt and restored.
• b. Agri-producer cooperatives' leadership, management, accountability, storage, and processing capacity reinforced.
• c. Access to structured input and output markets, coordination, and networking of Agri-food value chain actors improved.

To strengthen fodder production and feed preservation, the project seeks to support dairy cooperatives and youth groups with complete silage-making kits, including multipurpose choppers, PPEs, watering cans, molasses, and silage bags.

2.0. Objective of the Assignment

The objective of this assignment is to procure and operationalise complete silage-making kits that will empower targeted youth groups to:

• a) Improve fodder conservation capacity.
• b) Enhance year-round livestock feed availability.
• c) Improve feed quality for higher milk production.
• d) Promote climate-resilient livestock feeding systems.
• e) Increase productivity and income for dairy farmers.

Expected deliverables:

1. Supply and delivery of complete silage kits
2. Installation and commissioning

3. ASSUMPTIONS & RISKS

3.1. Assumptions underlying the project

• Cooperatives and youth groups have adequate storage facilities for silage kits.
• Beneficiaries demonstrate willingness to adopt silage-making technology.
• Access to fodder materials is available in the target counties.
• No major disruptions in supply chain or logistics during delivery period.

3.2. Risks

• Delays in equipment delivery due to supply chain challenges.
• Inadequate technical skills among beneficiaries for equipment operation.
• Poor maintenance of equipment leading to premature breakdown.
• Limited availability of spare parts in rural areas.

4. SCOPE OF THE WORK

4.1. General

The selected supplier will be responsible for supply, delivery, installation, and commissioning of complete silage-making kits to targeted dairy cooperatives and youth groups in Meru, Tharaka Nithi, and Embu Counties.

4.2. Specific work

Supply of Complete Silage Making Kits

A total of 11 silage kits to be supplied and delivered as follows:

• Meru County – 5 kits
• Tharaka Nithi County – 4 kits
• Embu County – 2 kits

Each complete kit must include:

Delivery

• Deliver silage kits to designated groups in Meru, Tharaka Nithi, and Embu Counties.
• Supplier must ensure safe, secure, and complete delivery with proper offloading.

Installation and Commissioning

The supplier shall:

• Install and test the multipurpose choppers
• Demonstrate proper operation and safety features
• Officially commission all kits and hand them over to beneficiaries in the specific locations in Meru, Tharaka Nithi and Embu

Branding Requirements

All equipment MUST be branded with:

• E4Impact Foundation Logo
• AICS Logo
• Branding must be durable, clear, and professionally applied

4.3. Project management

Responsible body
E4Impact Foundation, AVSI Foundation and the Relevant County Government Departments.

Supervision
The assignment will be supervised by E4Impact Foundation, in coordination with AVSI Foundation and relevant County Government Departments.

5. LOGISTICS AND TIMING

5.1. Location

Meru County, Tharaka Nithi County, and Embu County, Kenya

5.2. Start date & period of implementation of tasks

• Delivery and installation must be completed within 10 - 30 days from contract signing.
• Training must be completed within 7 days of installation.

5.3. Supplier qualifications

Eligible suppliers must:

• d. Be legally registered businesses in Kenya
• e. Have at least 3 years' experience supplying fodder processing equipment
• f. Demonstrate experience with cooperatives, NGOs, or government-funded projects
• g. Provide at least three (3) references for similar assignments
• h. Demonstrate capacity to deliver within required timelines

6. REPORTS

6.1. Reporting requirements

The supplier shall submit a comprehensive Final Handover Certificate and report detailing delivery schedules, installation activities, training conducted, beneficiary feedback, and any challenges encountered during implementation.

6.2. Submission and approval of reports

The report referred to above must be submitted to the project manager identified in the contract. The project manager is responsible for approving the reports.

7. MONITORING AND EVALUATION

7.1. Definition of indicators

The following indicators will be used to measure the success of the assignment:

• Number of complete silage kits delivered (Target: 11)
• Number of beneficiary groups receiving kits (Target: 11)
• Percentage of equipment successfully installed and commissioned (Target: 100%)
• Number of beneficiaries trained in equipment operation and maintenance
• Quality of branding and compliance with specifications

8.0. Submission of bids

Interested suppliers should submit:

• Technical proposal (equipment specifications, installation plan)
• Detailed financial proposal (itemised costs including delivery)
• Company profile and registration documents
• Previous relevant work (photos, LPOs, completion certificates)
• After-sales service plan

To Apply:
Bidders should send their applications to procurement.kenya@e4impact.org indicating the ToR Title as the email subject line on or before 20th January 2026.

1. Background

E4Impact Foundation is part of a consortium implementing “Economic Recovery to The Impact of COVID-19 on Agri-Food Value Chain in Kenya” Project. This is a three-year project funded by the Italian Agency for Development Cooperation (AICS). The other implementing partners are AVSI Foundation and the local County Governments of Meru, Tharaka Nithi, and Embu Counties.

The goal of the project is to improve the socio-economic status and recovery of a minimum of 15,000 smallholder dairy farmers from thirty (30) selected dairy producer-farmer groups in the three (3) counties by enhancing Agri-Producer Cooperatives/groups to increase production, job creation, incomes, and food security.

The project has three specific objectives:

• a) Production and income levels of smallholder farmers rebuilt and restored.
• b) Agri-producer cooperatives’ leadership, management, accountability, storage, and processing capacity reinforced.
• c) Access to structured input and output markets, coordination, and networking of Agri-food value chain actors improved.

To strengthen value addition, the project seeks to support dairy cooperatives with complete yogurt-production packages, including a batch pasteurizer, milk cans, and cup sealer machines, to enhance quality, compliance with food safety standards, and increase cooperative revenue through value-added milk products.

2. Objective of the Assignment

The objective of this assignment is to procure and operationalize a complete dairy value addition package that will empower targeted cooperatives to:

• a) Improve milk handling, hygiene, and processing efficiency
• b) Produce high-quality yogurt and related value-added dairy products
• c) Enhance compliance with food safety standards
• d) Increase income through adoption of modern processing technologies

3. Scope of Work

The selected supplier will be responsible for the supply of a total of 9 Dairy Value Addition Kits as follows: -

1. Meru county - 1
2. Tharaka Nithi - 2
3. Embu - 6

3.1 Supply of a Complete Dairy Value Addition Package

The package must include:

a) Batch Pasteurizer

• Capacity: 100 litres (or as specified)
• Stainless steel, food-grade material
• Electrically powered or electric/LPG hybrid
• Digital temperature control with display
• Integrated mixer/agitator
• Safety features (overheat protection, emergency stop)

b) Stainless Steel Milk Cans

• 50 litres capacity
• Food-grade stainless steel
• Leak-proof sealed lids
• Minimum quantity as specified in procurement (5 units)

c) Cup Sealing Machine

• Semi-automatic or automatic
• Food-grade construction
• Temperature and sealing time control
• Compatible with standard yogurt cups
• Durable aluminum foil sealing mechanism

d) Buckets

• Aluminum Buckets (2) - 20 Liter

e) Freezer/ATM machine (1 piece) – 100 Milk ATM Freezer Unit

f) Aluminum milk cans (5 liters)

3.2 Delivery

• Deliver equipment to designated cooperatives in Meru, Tharaka Nithi, and Embu Counties.
• Supplier must ensure safe, secure, and complete delivery with proper offloading.

3.3 Installation and Commissioning

The supplier shall:

• Install and assemble all equipment on-site
• Conduct trial runs to confirm full operational functionality
• Officially commission the equipment and hand over to the cooperative

3.4 User Training

Training must be provided to cooperative staff and management on:

• Operation of the batch pasteurizer
• Yogurt-making processes (pasteurization, inoculation, incubation, cooling)
• Cup sealer machine operation
• Cleaning, hygiene, and Good Manufacturing Practices (GMP)
• Routine maintenance and troubleshooting

Training must include practical demonstrations, manuals, and quick-start guides.

3.5 Warranty and After-Sales Support

• Minimum 12-month warranty on cooler and batch pasteurizer
• Technical support and free servicing during the warranty period
• Local availability of spare parts
• Provision of technical support contacts

4. Expected Deliverables

1. Supply and delivery of complete dairy processing package
2. Installation and commissioning reports
3. Training report and attendance list
4. Operation and maintenance manuals
5. Warranty certificates
6. Final handing over certificate

5. Supplier Qualifications

Eligible suppliers must:

• Be legally registered businesses in Kenya
• Have a minimum of 3 years’ experience in supplying and installing dairy processing equipment
• Demonstrate experience working with cooperatives, NGOs, or government projects
• Provide at least three (3) references from previous similar assignments
• Demonstrate capacity to deliver within required timelines

6. Delivery Timeline

• Delivery and installation must be completed within 10-30 days from contract signing.
• Training must be completed within 7 days of installation.

7. Reporting and Supervision

The Supplier shall report to the Consortium Partners led by E4Impact Foundation. The supplier will provide weekly delivery and installation updates.

8. Branding Requirements

All equipment MUST be branded with:

• E4Impact Foundation Logo
• AICS Logo
• Project title: Economic Recovery to COVID-19 Impact on Agri-Food Value Chain

Branding must be durable, clear, and professionally installed.

9. Submission of Bids

Interested suppliers should submit their documents to the following email address.

• Technical proposal (equipment specifications, methodology, installation plan)
• Detailed financial proposal (itemized costs including delivery)
• Company profile and registration documents
• Previous relevant work (photos, LPOs, completion certificates)
• Warranty and after sales service plan

To Apply:
Bidders should send their applications to procurement.kenya@e4impact.org indicating the ToR Title as the email subject line on or before 20th January 2026.

I. BACKGROUND / PROJECT DESCRIPTION

1.1 About E4Impact

E4Impact Africa Foundation (E4I) is an initiative launched in 2010 to train and support impact entrepreneurs in Africa through entrepreneurship education, acceleration, and multilateral programmes. In Kenya, E4Impact has delivered acceleration services with partners, supporting MSMEs to develop scalable business models and investment-ready plans.

1.2 About FIE-Consult

Fie-Consult is a financial advisory & management consulting firm specialising in transaction advisory, private sector development and climate action, with priority sectors including food systems & agribusiness, renewable energy, healthcare & wellness and financial services.

1.3 Project Description – HGSA-A

HGSA-A is an AUDA-NEPAD flagship initiative financed by the Government of New Zealand (MFAT) and piloted in the COMESA region. The programme provides end-to-end acceleration support to high-potential agribusiness MSMEs, with deliberate prioritisation of women- and youth-led enterprises.

The programme strengthens selected “Home-Grown Solutions” agribusinesses through five integrated pillars:

• Business model advisory to strengthen competitiveness and business models
• Investment readiness and access to capital
• Strategic partnerships and market linkages
• Trade and regulatory facilitation (AfCFTA/COMESA readiness)
• Post-acceleration support for sustained growth and impact

II. WHAT IS EXPECTED FROM VENTURE BUILDERS

Venture Builders are hands-on delivery professionals who translate accelerator learning, diagnostic findings, and enterprise growth plans into measurable execution outcomes. They work alongside entrepreneurs to prioritize high-impact actions, remove implementation bottlenecks, and demonstrate credible progress.

Advisory Intervention Areas

• Business Model Context-Specific Advisory
• Investment Readiness & Fundraising Support
• Matching to Strategic Partners
• Regulatory & Trade Facilitation (AfCFTA/COMESA readiness)

III. HGSA-A DELIVERY MODEL

• Cohort-based learning through online masterclasses; core tools/templates provided by E4Impact/Fie-Consult.
• Enterprise diagnostics and milestone-based planning (including Abaca readiness assessment where applicable).
• Enterprises select up to three (3) of the four advisory areas; programme confirms selection and matching.
• High-touch 1:1 advisory and execution support coordinated with Portfolio Managers.
• Post-acceleration support including mentorship, peer learning, investor forums, trade delegations/expos, and impact tracking.

IV. SCOPE OF WORK AND KEY RESPONSIBILITIES

4.1 Enterprise Delivery and Advisory

• Conduct or validate enterprise diagnostics and translate findings into a milestone-based acceleration plan.
• Deliver structured support aligned to the selected intervention tracks (max 3 per enterprise).
• Hold one structured check-in per week per enterprise (four per month).
• Track actions, commitments, and outcomes using the programme milestone tracker and Abaca (where applicable).
• Provide hands-on support to implement priority actions (not only advice).

4.2 Coordination with Programme Team

• Work in close coordination with Portfolio Managers and thematic experts.
• Escalate risks and bottlenecks early (e.g., compliance blockers, market access constraints, governance gaps).
• Contribute to enterprise readiness for investor forums, partner introductions, and trade opportunities.

4.3 Documentation and Reporting

• Maintain a live milestone tracker updated after every check-in.
• Submit a monthly progress report per enterprise summarising: activities, outputs, outcomes, risks, and next steps.
• Provide evidence and documentation required for programme monitoring and evaluation (M&E).

V. EXPECTED DELIVERABLES AND OUTCOMES

Deliverables (D1–D8)

• D1: Enterprise onboarding and diagnostic validation (Month 1)
• D2: Milestone-based acceleration plan (Month 1)
• D3: Advisory and execution tracking (continuous; updated monthly)
• D4: Investor and partner readiness documentation (as applicable)
• D5: Market, partnership, and trade linkage documentation (continuous; consolidated monthly)
• D6: Climate-smart business integration (as applicable)
• D7: Monthly progress report (monthly)
• D8: End-of-assignment portfolio report (within two weeks of completion)

Expected outcomes

• Improved enterprise readiness and acceleration scores.
• Increased participation of supported agribusinesses in domestic and intra-African markets under AfCFTA.
• Increased number and quality of strategic partnerships and buyer linkages.
• Improved compliance with trade, regulatory, and certification requirements.
• Enhanced investment readiness and capital mobilisation potential.
• Integration of climate-smart and resource-efficient practices into enterprise business models.
• Improved enterprise operational performance through milestone-based execution.

VI. INSTITUTIONAL ARRANGEMENT / REPORTING RELATIONSHIPS

The Venture Builder will liaise closely with Portfolio Managers, who coordinate meetings and regular check-ins and validate deliverables, ensuring timely submission and alignment across engagements.

VII. DURATION OF THE WORK

The assignment will be for a maximum of three (3) months.

VIII. QUALIFICATIONS OF THE SUCCESSFUL INDIVIDUAL CONTRACTOR (IC)

Education

Bachelor’s degree (Master’s preferred) in business, market access, agribusiness, economics, entrepreneurship, finance, international/cross-border trade or related fields.

Experience

• Minimum five years’ experience in agribusiness advisory, acceleration, venture building, SME consulting, value chain development, international and cross-border trade.
• Demonstrated experience supporting MSMEs to execute growth plans (operations, GTM, partnerships, investment readiness).
• Strong understanding of African agribusiness value chains and market realities; COMESA exposure is an asset.
• Familiarity with trade/regulatory requirements and AfCFTA opportunities is an asset.
• Strong analytical, facilitation, and stakeholder management skills; excellent written reporting discipline.

Language

• Excellent written and oral English communications skills.
• French communication skills are an additional advantage.

Functional Competencies

• Enterprise diagnostics & milestone-based execution planning
• High-touch advisory, coaching & facilitation
• Data analysis, KPI tracking & reporting discipline
• Investment readiness & financial analysis
• Partnership development & market linkages
• Regulatory and trade facilitation (AfCFTA/COMESA readiness)

XI. CONFIDENTIALITY AND PROPRIETARY INTERESTS

The Individual Venture Builder shall not disclose proprietary or confidential information without prior written consent. Proprietary interests on all materials and documents prepared under the assignment remain properties of E4Impact Africa Foundation/Fie-Consult.